University Policies and Procedures

Academic Integrity

Academic integrity is the foundation of the pursuit of knowledge. All members of the academic community are expected to be dedicated to the pursuit of knowledge in an honest, responsible, respectful, and ethical manner. Every violation of academic integrity is an affront to the academic community. Violations of academic integrity make fair evaluation impossible and cast doubt upon the seriousness with which students accept the responsibility of acquiring an education.

Members of the academic community are expected to report all instances of those violations which come to their attention. Both faculty and administration consider it their duty, as guardians of academic standards and intellectual honesty, to enforce the following policy by identifying, investigating, and bringing to a resolution all cases of violation of academic integrity. Students are urged to consider that it is the toleration of violations of academic integrity, and not the reporting of it that is dishonorable.

  1. Definitions
    1. What is a Violation of Academic Integrity?
      A violation of academic integrity includes any act which portrays a member of the academic community as having acquired knowledge through legitimate study or research which, in fact, has been stolen. Violation of academic integrity includes also any act which gains one member of the academic community an unfair advantage over another. This includes any act hindering the academic accomplishment of another.
      Examples of violations of academic integrity include, but are not limited to, the following:
      1. Providing or using unauthorized books, notes, or other sources of information during an examination.
      2. Submitting another person’s work as one’s own, that is, plagiarism. This includes, for example: copying during examinations; purchasing papers or taking them from Internet resources; copying papers, reports, laboratory results, or computer work; quoting or paraphrasing library or Internet sources without proper citations.
      3. Doing work for which another person will receive credit. This includes, for example, allowing one’s examination answers, reports, laboratory results, or computer work to be submitted by another person as his or her own work.
      4. Falsifying, through forgery or other alteration, academic documents such as transcripts, registration materials, withdrawal forms, or grade reports.
      5. Reading, removing, or copying, without authorization, or stealing any academic document, exam, or academic record maintained by any member of the faculty or administration.
      6. Using unauthorized assistance in the laboratory, at the computer terminal, or on field placement.
      7. Stealing, copying, or destroying another person’s computer program or file, deliberately preventing or depriving another’s access to the University computer system or resources, or impeding the system’s performance.
      8. Stealing, or removing without authorization, books or periodicals from the library, or mutilating library materials.
      9. Falsifying or fabricating data or results of research or field work.
      10. Lying in connection with an academic integrity investigation.
    2. Who are Involved in Academic Integrity Cases?
      1. Complainant: The Complainant is the individual who makes the discovery of an alleged violation and initiates proceedings as described in the list of required actions by the Complainant.
      2. Examiner: The Examiner is a designated academic colleague (e.g., department chair, program coordinator, or Cluster coordinator) who reviews allegations with the Complainant to determine if the evidence is sufficient for taking prescribed actions.
      3. Student(s): The student(s) is the individual(s) alleged to have violated the Academic Integrity policy.
      4. Academic Student Advocate: The Academic Student Advocate is an independent campus resource who can advise both the Complainant and student on specific policy matters. The office of the Academic Student Advocate receives and maintains all electronic records from the beginning to the end of an inquiry.
      5. Academic Integrity Appeals Panel: The Academic Integrity Appeals Panel is a body comprised of faculty and students. The panel hears appeals regarding findings of responsibility and sanctioning.
  2. What Steps Are Taken When a Violation of Academic Integrity Is Suspected?
    In cases where a violation of academic integrity in coursework is suspected, or in other cases of suspected violations, the individual making the discovery, the Complainant, must initiate proceedings as prescribed in the list of required actions.
    1. Required Actions by the Complainant
      1. Any alleged violation of academic integrity should be examined by at least two people. In the case of a violation of academic integrity associated with a class, these people shall include the instructor (Complainant) and an Examiner. In other cases, the people shall include whoever is making the complaint and whoever is in charge of the area of complaint. In the case of stealing, removing, or mutilating library materials in conjunction with a course, the library shall notify the course instructor of the violation. The course instructor shall pursue the complaint. Library personnel may be asked to appear as witnesses.
      2. Any supporting evidence shall be gathered and verified as thoroughly as possible. The examination shall be thorough enough to establish with reasonable confidence whether a violation of academic integrity occurred, who the parties involved are, and that allegations can be justly made and are supportable. The examination shall proceed as quickly as possible and should be completed within seven days.
      3. If the Complainant and Examiner determine through the review of evidence that the alleged behavior is not a violation of the Academic Integrity Policy, no further actions are taken.
      4. If the Complainant and Examiner determine through the review of evidence that the alleged behavior violates the Academic Integrity Policy, the student, or students, shall meet with the Complainant and be made aware of any accusations and be given a copy of this policy. This shall be done in a nonthreatening manner. The student shall be provided with the evidence and given the chance to respond to the allegation. The Complainant must inform the student that she/he may consult with the academic student advocate before any further actions are taken. The academic student advocate is an independent resource who can assist the student with policy questions and who will review findings and outcomes to assure fairness and consistency in application of the Academic Integrity Policy.
      5. The Complainant must file an online Academic Integrity reporting form with the office of the academic student advocate. The form describes the allegation, confirms that an Examiner has reviewed the evidence, reports all evidence pertaining to the allegation, and recommends sanctions (see Sanctions Options below).
      6. After presenting the allegation to the student the Complainant shall, within seven days, arrange a resolution meeting with the student. The purpose of the resolution meeting is to discuss sanctions for the academic integrity violation. If the student accepts responsibility for violating the policy and accepts the Complainant’s proposed sanctions, the matter is resolved, pending final independent review by the Academic Student Advocate. If the student does not agree with the Complainant’s allegation or does not agree with the proposed sanctions, the student may request an independent appeal hearing before an Academic Integrity Appeals Panel. If the student fails to communicate with the Complainant and/or attend the resolution meeting, the case will be decided per the judgment of the Complainant’s and Examiner’s review of evidence.
    2. Required Actions by the Student
      1. Honor any requests by the Complainant for evidence concerning any alleged violations of academic integrity. This is the first and best opportunity for the student to present ameliorating evidence and/or arguments of innocence.
      2. Continue to attend the course until notified otherwise.
      3. Read and review the Academic Integrity Policy. The student is encouraged to contact the Academic Student Advocate with any questions regarding the policy. The Academic Student Advocate will advise the student of their rights and responsibilities and provide guidance for further actions. If requested, the Academic Student Advocate will accompany the student to any subsequent meeting(s).
      4. Respond to requests from the Complainant to schedule and attend an Academic Integrity resolution meeting.
    3. Academic Integrity Resolution Meeting Outcomes
      There are three possible outcomes from the resolution meeting between the Complainant and the student:
      1. A determination of an unintentional violation is made. This may be the outcome wherein it is determined that the alleged violation resulted from poor academic practice resulting from a lack of sufficient knowledge/training. In such cases the student and Complainant shall work together to give the student the opportunity to learn the correct academic practice. As with all grades, instructors will evaluate the assignment in question and may account for the violation in their evaluation.
      2. A judgment of an intentional violation of the Academic Integrity Policy is sustained. Based on the evidence, the Complainant will recommend a sanction (see Sanction Options below). If the student accepts responsibility for this outcome and the recommended sanction, the matter is officially resolved pending independent review by the Academic Student Advocate.
      3. A judgment of an intentional violation of the Academic Integrity Policy is sustained, but the student disagrees with the finding and/or recommended sanction. In such cases, a student may ask for an appeal hearing before an independent Academic Integrity Panel.
    4. Role of the Academic Student Advocate
      All cases are reviewed for consistency in sanctioning by the Academic Student Advocate. If the ASA determines that the outcome of a case is consistent with past outcomes for violations of a similar nature, no further action is taken and the matter is officially resolved. If the ASA determines that an outcome deviates significantly from past outcomes for violations of a similar nature, the ASA will work with the Complainant to resolve the discrepancy. If the ASA and Complainant are unable to resolve the discrepancy, the case will automatically be referred to the Academic Integrity Appeals Panel.
  3. Academic Integrity Appeals Panel
    1. Composition of the Academic Integrity Appeals Panel
      The Office of the Academic Student Advocate will convene the Academic Integrity Appeals Panel. The Academic Integrity Appeals Panel will consist of:
      • A designated chair who shall be a faculty member recruited from the membership of the Academic Affairs Committee.
      • Two PSU faculty members recruited from a faculty pool.
      • Two student members.
    2. What Happens At an Academic Integrity Appeals Panel Hearing?
      1. At the student’s request, a hearing before an independent Academic Integrity Panel will be scheduled within seven days of the resolution meeting described above. The appeal may be directed at the Complainant’s allegation, the recommended sanction, or both. The Complainant, student, panel members, and witnesses shall be notified of the hearing date. The Complainant and student are required to attend the hearing.
      2. The student should continue to attend the course until a decision is rendered at the appeal hearing.
      3. The student may consult with the Academic Student Advocate regarding the appeal and may request the presence of the Academic Student Advocate at the appeal hearing.
      4. The panel will hear the statements of the Complainant, student, and witnesses. Based on those statements and the evidence behind the allegation, the panel will decide on the merit of the appeal.
      5. If the appeal is denied, the student must comply with all requirements of the original finding and sanction as determined by the Complainant.
      6. If the appeal is granted, the panel may rescind a finding of responsibility for a violation or may impose a different sanction.
  4. Sanctions
    1. Determining an Appropriate Sanction
      The appropriateness of a sanction should, using the Complainant’s best professional judgment, reflect the severity and extent of the violation. Complainants are expected to exercise fairness and consistency in determining sanctions. The Complainant may consult with the Academic Student Advocate to seek guidance about sanctions, but nonetheless should consider the following questions in making a decision:
      1. Does the violation entail a minor portion or a significant portion of an assessment?
      2. Does the violation reflect carelessness/lack of knowledge or does it reflect a calculated and deliberate attempt to gain an unfair advantage?
      3. Does the violation involve any external constituencies?
      4. Does the violation entail any behaviors that would warrant investigation by other campus offices (e.g., Student Conduct Office, University Police—if a violation of academic integrity involves damage to University property or otherwise violates the law, legal or disciplinary action may also be taken)?

All findings of responsibility will result in a record of violation. Additional sanctions beyond that are classied as Level 1 or Level 2. In most cases when students are found to be responsible for violating the Academic Integrity Policy, whether by admission or by evidence examined by the Complainant, and where the incident occurs in connection with a specific course, the Complainant shall impose one of the following Level 1 sanctions:

  • Resubmission of an assessment with no grade penalty
  • Resubmission of an assessment with a grade reduction penalty
  • Lowered grade or grade of failure for an assessment
  • Record of violation only (In cases where a violation of academic integrity occurs apart from a particular course or where it has a minor or tenuous impact on a course, the penalty may be simply having a record of conviction. A record of conviction is a serious consequence of a first offense.)

If the Complainant judges an intentional violation to be egregious (e.g., extensive plagiarism; falsification of research data; forgery of a supervisor’s signature), a recommendation for imposing a Level 2 sanction may be offered. A recommendation for imposing a Level 2 sanction will automatically require that the Complainant and student appear before the Academic Integrity Appeals Panel, which will determine the sanction.

Level 2 sanctions are:

  • Failure for the course
  • Suspension from PSU for a semester or for one academic year
  • Expulsion from PSU
  1. Second Offense
    Upon receiving an Academic Integrity Incident Report Form, the Academic Student Advocate will review prior records to determine if the violation is a first, second, or third offense. If it is determined that a violation is a second offense, the matter is automatically brought for consideration to the provost and vice president for academic affairs, or designee, who will determine a sanction. The second conviction for violating academic integrity will normally result either in suspension from PSU for one semester or for one academic year, or expulsion. Also, if the second offense occurs within a particular course, an F will be posted on the transcript as the final grade for that course.
  2. Third Offense
    A third violation of the Academic Integrity Policy will result in an automatic and immediate expulsion from Plymouth State University. A student will be withdrawn from all courses.
  1. Records
    If the student has a formal resolution meeting with a Complainant and is found not responsible for an academic integrity violation, no official records shall be kept. Whenever students have been found in violation of the Academic Integrity Policy, a record of the conviction shall be retained permanently by the Office of the Academic Student Advocate. The Academic Student Advocate, all faculty and principal administrators with legitimate need to know, and the student in question shall have the privilege of access to the record. The Academic Student Advocate shall retain all evidence related to the case until threeyears after the student has left the University. A record of the conviction shall be reportable to the appropriate academic affairs administrator if the student is convicted of a subsequent violation of the Academic Integrity Policy and to any outside agencies legally requesting this information until the student graduates or five years after the finding.

Fair Grading

Fair and equitable grading reflects values to which all members of the Plymouth State University community commit themselves. Grades are used to assess the relative extent to which students achieve course objectives in all for-credit courses at PSU.

Academic freedom allows instructors

  1. to determine course objectives, within the bounds of established curricula, and the means by which a student’s mastery of those objectives will be evaluated, and
  2. to evaluate the quality of work on individual exams or assignments.

Students have the right to challenge evaluations of their work, and hence instructors are accountable with regard to providing and explaining all relevant grades and grading criteria. Grading challenges are of two kinds. Those that question the accuracy of grades are resolved by means described under Grade Appeals. Questions related to the policy or process of making assignments and determining the final grade are addressed by Standards for Fair Grading.

Standards for Fair Grading

To achieve fair and equitable grading, instructors shall inform students, in writing, e.g., via a syllabus, of the course objectives and the means by which student mastery of those objectives will be determined. Instructors are expected to share this information with students during the first class meeting and to provide this information, in writing, no later than the second class meeting. These arrangements cannot be altered after the class has met for one quarter of its scheduled class meeting time if the changes disadvantage a student. The grade of a student shall be based solely on the criteria known to all students in the class, and all such criteria shall apply to mastery of stated course objectives.

Examples of violations of the fair grading policy include, but are not limited to, the following:

  • allowing alternate work to substitute for coursework assignments, for a particular student or group of students, when that option has not been stated in the syllabus as available to all students;
  • allowing a student to perform extra work, over and above that described in the syllabus, to influence her or his grade, when that same opportunity has not been made available to all students;
  • allowing any student to perform extra work after final grades have been submitted to improve their grade.

Exceptions to the above example violations may be allowed in cases related to documented learning disabilities when alternative testing arrangements have been made through the Campus Accessibility Services Office (CAS) and in cases where there are documented serious extenuating circumstances.

When a member of the Plymouth State University community believes that fair grading practices are not being followed in a particular course, they must raise the issue in the following way.

  1. Raise the issue with the instructor of the course to consider whether the suspected violation of the fair grading policy did occur. If the facts of the matter are disputed, without resolution, the chair of the instructor’s department shall be consulted; if unresolved, the academic student advocate shall be consulted; and if unresolved, the Faculty Academic Affairs Committee shall hear the facts and reach findings. If it is determined that a violation of the fair grading policy did occur, either through the above process or through the instructor saying so at the outset, and the instructor can and does make suitable arrangements to come into compliance with the policy, the matter will be considered resolved.
  2. If a violation of the fair grading policy is shown to exist via step I, and the instructor cannot or will not take immediate remedial action, he or she shall be guided, by the Academic Affairs Committee, as to how to correct the problem and as to how to ensure that such a situation does not occur in the future. The most extreme case would result in the placing of a letter in the personnel file of the instructor involved, stating the nature of the matter and the conclusion reached by the Academic Affairs Committee. A copy of this letter would then be sent to the appropriate department chair and the academic affairs officer.

Barring matters related to the just administration of the fair grading policy above, final grades submitted to the registrar may only be changed due to an error in determining the grade or an error in recording the grade. Students may challenge the accuracy or completeness of their semester’s academic record for a period of one year from the end of the semester in question. Therefore, faculty have the responsibility to either return work to the student or keep supporting documentation of graded student work (i.e., exams, papers, projects, spreadsheets, and grade records, etc.) for a period of one year. After this period the University shall have no obligation to alter a student’s academic record except to correct an error in transferring grades from the official grade roster to the transcript.

Grade Appeals

Students who challenge a grade should begin by talking with the instructor of the course involved. If the situation cannot be resolved by that means, or if the nature of the problem precludes discussion with the instructor, students may bring the matter to the attention of the chair of the individual’s department. The chair will attempt to resolve the matter either through discussion with the instructor alone or jointly with the student. If these meetings do not provide a solution satisfactory to all parties, the question may be taken to the academic student advocate, where the matter will be reviewed. Regardless of the outcome of these discussions, only the instructor of a course, using her/his professional judgment, can change a student’s grade. If the academic student advocate is not satisfied with the proceedings, the academic student advocate can ask the Academic Affairs Committee to hear the matter as described in I and II under Standards for Fair Grading.

Faculty Grade Change Procedure

All grades are considered final when posted in myPlymouth by the instructor. The circumstances and procedures outlined in the Fair Grading and the Grade Appeal policies described above represent the only means by which a final grade may be changed. When a final grade change is warranted an instructor requests a grade change by submitting a course grade change form to the registrar for approval. Grades of Incomplete (IC) are submitted to the registrar in accordance with the University’s Incompletes policy. Change of IC grades to letter grades are subsequently submitted through a course grade change form to the registrar.

FERPA (Family Educational Rights and Privacy Act) Rights Regarding Student Records

As custodian of student records in compliance with the Family Educational Rights and Privacy Act of 1974, amended in 1998, the University assumes the trust and obligation to ensure the full protection of student records, which includes maintaining the confidentiality of educational records.

The University has developed policy guidelines for access to educational records with respect to the rights of eligible students and parents of dependent eligible students. Educational records maintained by the University are considered confidential, except for directory information and information that is exempt from the need for consent.

Information that may be disclosed may be released publicly in verbal, printed, electronic, or other form.

The administrative procedures outlined in this section are to be complied with by University personnel who have or accumulate educational records, which are in a personally identifiable form.

Students may direct questions regarding FERPA and the regulations to the registrar and the dean of students.

Student records maintained by the University fall into two general categories: directory information and educational records.

*Concerning student-athletes: It has been determined, via the need-to-know element within FERPA, that the athletic events and compliance coordinator can receive information regarding all conduct matters involving student-athletes.

Directory Information is information concerning a student that may be disclosed at the discretion of Plymouth State University publicly through verbal, printed, electronic, or other form, without prior consent. The University includes the following as Directory Information:

  • Student name
  • Awards/honors (e.g. Latin Honors, President’s List, Dean’s List, Honors List)
  • Dates of attendance and/or semesters attended
  • Class standing (e.g. first year, senior, admitted to master’s program)
  • Dates of degrees and certificates conferred
  • Enrollment status (full-time, part-time)
  • Hometown
  • Physical factors (athletes only)
  • Major field of study (e.g. undergraduate major, graduate program)
  • Names of previous institutions attended
  • Past and present participation in officially recognized co-curricular activities (e.g. sports, music, drama)
  • PSU mail box number
  • PSU email address (internal use only)
  • Birthdate (internal use only)

Educational Records

Educational records are records, files, documents, and other materials regarding a student, that are maintained by a Plymouth State University office, department, or University official. These records include such items as academic records, financial records, medical records, conduct records, etc.

Educational records may not be released to a third party without written consent of the student except in situations listed under ‘Exceptions to Prior Consent.

Exceptions to Prior Consent

The following list includes situations where information in a student’s educational record may be released to a third party without consent of the student.

  • To University officials, including the University’s attorney/s, who have a legitimate educational interest.
  • To institutions where a student seeks or intends to enroll.
  • To USNH branches in compliance with trustee policies.
  • To parents of dependent students. (Appropriate IRS forms are required and generally students are notified of the request.)
  • In response to subpoenas/court orders.
  • Information considered “directory information.”
  • Notification of conduct outcome to victims of a crime of violence violation.
  • Information that can be released to the public as explained in the student conduct section of the handbook.
  • Parental notification in drug and alcohol related violations and threats to health and safety.
  • Records of deceased former students may be released or disclosed at the request of a parent, personal representative, or other qualified representative of the student’s estate, or pursuant to a court order to subpoena.
  • Authorized representatives of the comptroller general, the Secretary of Education, the administrative head of an educational agency, state education authorities, or the attorney general when investigating government sponsored or affiliated program.
  • Officials responsible for acting in conjunction with the student’s application for, or receipt of, financial aid.
  • Authorized individuals or organizations conducting studies for or on behalf of the University for the purpose of developing, validating, or administering predictive tests; for administering student aid programs; and for improving instruction. These studies must be conducted in such a manner as will not permit the personal identification of students and their parents by persons other than representatives of the University or such organizations. This information is to be destroyed when it is no longer needed for the purpose for which it was collected. Authorization for such activities will come from the appropriate University administrator.
  • Other entities with whom the university has directly contracted to offer/provide approved goods and services.
  • If a parent or student initiates legal action against the University.

If educational records are released in situations where prior consent is not needed and a student may not be aware of the release, a reasonable attempt will be made to notify a student of what information was released and to whom it was released.

Rights Under FERPA

Students have the following rights regarding directory information and educational records:

Right to Inspect and Review Educational Records

Excluding financial aid records of the student’s parents or guardian, confidential letters of recommendation where a student signed a waiver of right-of-access, or letters of recommendation written prior to January 1, 1975.

The University does not maintain a central repository for student records. Inquiries for access to specific educational records should be made to the University office or agency responsible for a particular record. Assistance in determining the location of individual educational records may be obtained in the Office of the Dean of Students.

  • To gain access a student may be requested to provide proper identification.
  • Access to records will be given as soon as reasonably possible and no later than 45 days of the request.
  • A designated University official must review and interpret the contents of the record with the student.
  • If a student is unable to reasonably review the record in person he/she may request a copy of a particular record, excluding tapes of hearings, and may be charged the reproduction cost of copies. The request for a copy must be in writing and may only be granted if the release of the record will not violate FERPA rights of any other students. The University has 45 days to respond to this request.

Right to Seek to Amend Records

If a student contests certain information contained in a specific record he or she may seek to have the particular record amended. To do so, the student must request the amendment in writing to the office that maintains the particular record. The request does not guarantee that the amendment will be granted.

  • The written request must state the specific data the student is requesting to amend and the reason for the request.
  • The department or University official that received the request may or may not agree to amend the selected information. If the request is denied, the student may follow the procedures developed for that particular department in order to continue to seek amendment of the record. If the request is still denied, the student may request an appeal through the Office of Academic Affairs.
  • The student will receive a written decision as to whether or not the record was amended.
  • If the record is amended, an explanation of what was amended will be provided to the student and the amendment will be placed in the student’s record.
  • If the record is not amended the student has the right to place a written statement with the record he or she is contesting, explaining what information is contested, and why he or she is contesting it.

Right to Have Records Released to a Third Party

A student may give a University official or office permission, to release verbally or in writing, educational records to a third party. (Some copies of educational records may not be released to a third party. Such records are determined through the office maintaining the records.)

  • To do so the student must provide, to the appropriate office, a written statement requesting the release or complete a release of information form. Individual offices may have a specific form for this request. The student must sign and date the request.
  • The student must specify which records may be disclosed, the reason the records are to be disclosed, and to whom the records may be disclosed.
  • If a student wishes to revoke a previous request for a release, he or she must do so in writing to the original office the release was implemented.

Right to Have Some Control Over the Disclosure of Information from Educational Records

There are general rights students have under FERPA that are entailed in this section such as having the choice to release information to certain third parties, requesting that directory information not be made public, etc.

Right to Request that Directory Information Not be Made Public

  • To do so, a student must contact the Office of the Dean of Students by the tenth day of class in a semester (or between the first and fifth day of class in a summer session).
  • The nondisclosure of directory information is an all or none option (either it all may be disclosed or none of it may be disclosed).
  • This request will remain in effect until canceled by the student. During this time, the directory information will then be treated the same as educational records.
  • Given the fluid nature of electronic information it is not possible to guarantee total nondisclosure but every reasonable effort will be taken to protect confidentiality.

Right to Waive Access to Records

A student may sign a waiver of right-of-access to confidential recommendations concerning admission, application for employment, references, and/or application for an honor or honorary recognition.

  • In such cases, the student, upon request, shall be notified of the names of individuals making such confidential recommendations. These recommendations are used solely for the purpose for which they were intended.
  • In the event a student chooses not to sign a waiver of access, such an act may not be considered as a condition for admission, receipt of financial aid, or any other service or benefit from the University.

Right to File a Complaint

A student has the right to file a complaint with the US Department of Education concerning alleged failures by the University to comply with the requirements of FERPA.

Family Policy Compliance Office
U.S. Department of Education
400 Maryland Avenue, SW
Washington, DC 20202‐4605

*FERPA Annual Notice to Reflect Possible Federal and State Data Collection and Use

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expand the circumstances under which your education records and personally identifiable information (PII) contained in such records—including your Social Security Number, grades, or other private information—may be accessed without your consent.

First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to your records and PII without your consent to any third party designated by a Federal or State Authority to evaluate a federal‐ or state‐supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution.

Second, Federal and State Authorities may allow access to your education records and PII without your consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use‐restriction and data security promises from the entities that they authorize to receive your PII, but the Authorities need not maintain direct control over such entities.

In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without your consent PII from your education records, and they may track your participation in education and other programs by linking such PII to other personal information about you that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and student records systems.

Statement of Student Responsibility

The student is responsible for reading and adhering to academic policies and regulations in University publications, University documents and program materials. The student is also responsible for ensuring that his/her contact and biographical information is accurate.

Email and Electronic Signatures

Plymouth State University (PSU) maintains email accounts for all students. The University uses this email account as an official means of communication with students. University staff, faculty and departments will communicate to students directly through PSU email and in many instances will consider this email correspondence as the student’s signature. Faculty may communicate to an entire class of students in the same email and may expect students to reply in kind. Students are responsible for maintaining their University email account so that it is open for new mail and are expected to read their PSU email regularly and respond appropriately. If students choose to forward their PSU email to another email provider, they are still responsible for receiving all University communications.

Academic Calendar

Plymouth State University offers two full-length semesters: the fall semester (August through December) and the spring semester (January through May). Multiple sessions are held within the semesters. Between these semesters is a term known as early spring offered for undergraduate students. Early spring allows undergraduate students to accelerate their programs, take courses missed during the regular sequence, or catch up in terms of academic progress. Courses offered in early spring run on condensed schedules to provide approximately the same number of classroom hours as when these same courses run during the fall and spring semesters. During early spring students with a 2.33 (minimum) cumulative grade point average may enroll for six credits. Students with a cumulative grade point average of less than 2.33 may enroll for six credits, with support from the academic student advocate. Any student requesting more than six credits must secure support from the academic student advocate and approval by an academic affairs officer.

Summer sessions are also offered. Full courses running on variable schedules are available in these summer sessions. A variety of courses are offered, which can accelerate students’ academic progress. During summer sessions students may enroll for nine credits. Any student requesting more than nine credits must secure support from the academic student advocate and approval by an academic affairs officer.

Class Attendance

Plymouth State University students are held accountable for meeting all course requirements, which may include both in-class and out-of-class experiences, as well as both individual and group-based activities. Students must therefore realize that they are expected to attend all regularly scheduled meetings of courses in which they are enrolled.

Instructors outline attendance policies and explain the effect multiple absences have on final grades–whether or not unexcused absences will be used in computing grades–in the course syllabus. Course syllabi are distributed during the first class meeting, posted online, or can be requested from the instructor in advance. In classes that use online classroom management software (such as Moodle), online student activity is recorded and may be used to determine participation. Instructors maintain records to show the attendance policy is being followed.

Students are urged to recognize the importance of participation in class activities and to be aware that grades may be affected by absences or lack of participation during online coursework. Instructors shall determine the class attendance policies and to decide whether to allow students to make up missed work for unexcused absences. Unless the course instructor states otherwise, students should assume that there will be academic consequences for every absence deemed unexcused by the instructor.

Excused vs. Unexcused Absences

Student absences are defined as excused or unexcused. Unexcused absences are those that occur without adequate reason. Unexcused absences may be used in the computation of grades.

Excused absences are defined as absences stemming from

  1. participation in University-sponsored activities and
  2. compelling and extenuating circumstances beyond a student’s control.

Documented excused absences may not be used in the computation of grades. Instructors must allow students to make up missed examinations, quizzes, writing assignments, and other coursework for documented excused absences. Examples of excused absences include, but are not limited to, the following:

  • documented student’s participation in University-sponsored events,
  • student’s documented illness,
  • student’s documented injury,
  • documented death in a student’s immediate family,
  • documented illness or injury in a student’s immediate family,
  • documented student’s required military duty, or
  • documented student’s required jury duty.

Instructors are not obligated to excuse an absence if a student fails to provide requested documentation. Instructors also reserve the right to determine when the number of excused absences exceeds a reasonable limit to the extent that it significantly interferes with a student’s satisfactory mastery of course content/skills. Excused absences do not exempt a student from course requirements, and therefore in circumstances that entail excessive excused absences the instructor may reasonably recommend that a student consider withdrawal from a course.

Procedures for Reporting Absences

It is the responsibility of the student, where possible, to notify instructors regarding absences for whatever reason or period of time. This should take place before leaving campus, during an illness, or upon return to campus. If there are extenuating circumstances that make such communication difficult, students should contact the Registrar’s Office. The Registrar’s Office will send absence notices to a student’s instructors, but such notices are for information purposes only and do not serve as documentation or approval for excused absences.

Additional Attendance Considerations and First Day Drop/Non-Participation

Students are reminded that they have the responsibility to choose their extracurricular activities at times not in conflict with their academic classes.

Students who do not appear for the first class meeting of each course and do not notify the instructor before the class meeting that they will be absent, may be dropped from the course by the instructor. For online classes, students who have not logged in to the course within a week of the start date and have not notified the instructor of a delay in their participation may be dropped from the course by the instructor. In both instances, the student’s place in the class may be given to another student. Students should not, however, assume they have been dropped if they miss the first class. This policy is most typically used by instructors of courses in which demand is high and ability to accommodate extra students is low. Students should make a point, early each semester, to verify their academic schedule online.

Student teachers are subject to the same attendance rules as the regularly employed cooperating teachers, within the bounds of the University calendar. Absences because of sickness of the individual or a family member can be excused by the principal or superintendent of schools. Absences for other causes have to be agreed upon jointly by the principal or superintendent and the University’s director of educator preparation.

Enrollment Verification

Plymouth State University has authorized the National Student Clearinghouse (NSC) to provide all degree and enrollment verification. National Student Clearinghouse may be contacted at:

National Student Clearinghouse
13454 Sunrise Valley Drive, Suite 300
Herndon VA 20171
Fax: (703) 742-4239
E-mail: service@studentclearinghouse.org
Online: studentclearinghouse.org

Enrollment certificates may only be obtained (at the earliest) two weeks prior to the start of the fall and spring semesters from the NSC website. For verifications prior to that, students should submit a copy of their online schedule to the requestor. Students may access the service by logging into myPlymouth and choosing the Enrollment Verification link in Self Service.

For enrollment verification or certification purposes, the following categories are used for undergraduate students during the fall and spring semesters:

Credits Level
6.0 credits or more Full-time
3.0 to 5.5 credits At least half-time
Fewer than 3.0 credits Less than half-time

Categories are based on the number of credits in which students are enrolled on the date the verification or certification letter is prepared.

Class Cancellation

Notifications of University-wide cancellations due to inclement weather are advertised on WMUR-TV Channel 9, and the PSU website at plymouth.edu. Call the PSU Storm Line (603) 535-3535 for the latest updates on weather-related issues or register for PSU Alerts through myPlymouth. Individual class cancellations are determined by faculty. In the event of an individual class cancellation, students will be notified through their PSU e-mail address. It is important for students to check their PSU e-mail for these and other important University announcements.

Course charges, fees, and academic regulations are subject to change without advance notice. PSU reserves the right to cancel, postpone, or combine class sections, and to limit registrations or change instructors. Students in cancelled classes will be notified so they may enroll in an alternative class or receive a refund.

Please note: All room assignments and course offerings, dates, and times are subject to change. New classes are added on a regular basis. Please visit the website at plymouth.edu for the latest updates.

Leave of Absence and Return Policy

Undergraduate students may request a leave of absence from studies for one or two consecutive semesters’ absence from Plymouth. This policy applies only to continuous fall and spring semesters; early spring and summer sessions are not considered to be a part of a student’s regular continuous enrollment.

Graduate students matriculated in a degree program that requires continuous enrollment may interrupt their enrollment by requesting a leave of absence (LOA).

An LOA is appropriate if the student intends to return to the University following a temporary absence where compelling, extenuating circumstances arise. Examples of such circumstances include medical issues, military service, and family emergencies. Eligible students who apply for and are granted an LOA retain their Plymouth e-mail account, access to myPlymouth, and the ability to register online, as they are expected to return to active student status immediately following the expiration of the leave. No readmission application or fees are required if the student re-enrolls in the appropriate enrollment term that immediately follows the expiration of the leave. If there is no intent to return to the University, or if a student is unable to return following the leave of absence period, the regular withdrawal procedure should be followed.

Eligibility for a Leave of Absence

To be eligible for an LOA the following criteria must be met:

  1. The student must be matriculated during the semester in which the leave of absence is requested.
  2. The student must be in good academic standing.
  3. The student must not be subject to University initiated disciplinary action.
  4. The student must have no restrictions/holds on their registration.
  5. The student must provide documentation to support the leave of absence request.
  6. Foreign visa students are not eligible.

Additional Conditions for a Leave of Absence

  1. Students have the right to request an LOA more than once, but may not exceed a total of two years for all approved requests.
  2. Students have the right to return earlier than the initially agreed upon return date.
  3. Students who do not return to Plymouth at the end of the LOA period will be withdrawn from the University and must follow all procedures for readmission if, in the future, they seek to re-enroll as a matriculated student. If readmitted, students may be required to follow updated program requirements.
  4. Students are not eligible to receive financial aid payments from the University during the LOA period.
  5. Students may not live in on-campus residential facilities, attend classes, or seek/maintain University-sponsored employment during an LOA. Students may not enroll in early spring or summer sessions if those alternative sessions fall within the time period of the requested LOA.
  6. Students are responsible for understanding all implications of an LOA, including but not limited to the following:
    1. Potential loss of financial aid
    2. Potential loan repayment
    3. Potential loss of health insurance coverage
    4. Students granted an LOA will not be penalized with regard to their time-to-degree requirement.
    5. An LOA will not be granted for the initial semester of program enrollment.

Process for Requesting a Leave of Absence

To request a leave of absence (LOA), a student must fill out a Plymouth State University request for Leave of Absence form available on the Registrar’s Office website, campus.plymouth.edu/registrar. Upon completion, the form must be returned to the office of the academic student advocate (Frost House).

Prior to seeking an LOA, students are encouraged to review the Financial Aid section to review implications and federal loan repayment guidelines.

Returning from a Leave of Absence

A student returning from a leave of absence is automatically reactivated for matriculation by the registrar, effective with the subsequent fall or spring semester following the leave.

Graduation Requirements

All students shall be responsible for meeting the academic standards established for the course of study in which they are enrolled. These standards shall be the only basis for evaluating students’ academic performance. Students are responsible for completing all work required for graduation and scheduling all necessary courses. If a required course is no longer offered, a substitute can be identified by the advisor and by the department in which the student is majoring. To do this, a student request form is completed and approved by the respective department chair/designee; Student Request forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar.

Undergraduate Students

Undergraduate Students have the personal responsibility for making sure that, by graduation time, they meet the following requirements for degree completion:

  • complete all General Education requirements
  • complete the foreign language proficiency if seeking a BA
  • complete all major degree requirements
  • complete the number of credits required in the student’s chosen degree program (minimum of 120 semester credits)
  • complete at least 30 credits of coursework at Plymouth State University
  • earn an overall cumulative grade point average of 2.00 or higher in all coursework
  • earn the grade point average required in the major (minimum of 2.00)
  • earn the grade point average required in the minor if a minor has been declared (minimum of 2.00); the pre-law minor requires a 3.00 grade point average.
  • Major and Minor Grade Point Averages: All students must earn a minimum grade point average of 2.00 in their major by the time of graduation. Some programs stipulate a higher major grade point average that must be earned in the main academic discipline of the major program. A student’s major grade point average will be based on all specific courses listed as required (except EN 1200 or Composition (EN 1400)), any other courses elected beyond the required minimum number from an identified group, plus any others in the central discipline which are elected.

Graduate Students

Graduate students typically complete a degree program in one to three years; six years is the maximum time to complete a degree. A minimum cumulative GPA of 3.0 or higher is required for degree conferral.

Certification candidates must submit an Application for Teacher Certification/Specialist Credential form. Educator and specialist certification candidates can apply for completion at any time, as these certifications and endorsements can be awarded or endorsed outside of the official degree conferral dates listed previously.

Specialist certification can also be awarded at any time as long as the candidate already holds a master’s degree. Students seeking specialist certification along with a master’s degree will have their certification endorsed at the same time their master’s degree is conferred.

Course Substitution Policy for Students Needing Accessibility Services

Course waivers will not be granted. However, appropriate course substitutions may be made if circumstances warrant and/or there is a history of previous effort to meet the requirement.

  1. The student shall provide documentation of the disability to the Campus Accessibility Services office (CAS), located in the Center for Student Success, to review.
  2. The student shall schedule an appointment with the CAS to discuss or verify the documentation of the disability.
  3. The student shall submit a student request form to the Registrar’s Office that includes the following information:
    1. request for specific course substitution,
    2. brief description of disability,
    3. history of previous efforts to complete the requirement, and
    4. signatures from the CAS and the chair/designee of the student’s major department.

For example, American Sign Language I and II may satisfy the foreign language requirement of the bachelor of arts degree but they do not satisfy the Global Awareness Connection.

Alternative Testing Arrangements for Students Needing Accessibility Services

Students with documented disabilities who require alternative testing arrangements should contact Campus Accessibility Services (CAS) staff at least one full week prior to the scheduled test/exam date. This notification is necessary so that the student can contact the instructor and provide him/her with any necessary information from the CAS. This will provide the instructor with ample time to make needed arrangements.

Plymouth State University is committed to providing students with documented disabilities equal access to all University programs and facilities. If students think they have a disability requiring accommodations, they should immediately contact CAS located in the Student Success Center to determine whether they are eligible for such accommodations. Academic accommodations will only be considered for students who have registered with CAS. If the student has a Letter of Academic Accommodation for a course from CAS, the student should provide the instructor with that information privately so that the student and the instructor can review those accommodations.

Graduation Applications, Audits, and Commencement

Please Note: There is a distinction between having your degree awarded and participating in the Commencement ceremony. The degree is awarded and the student receives a diploma only after the Registrar’s office has certified successful completion of all degree and institutional requirements. Participating in the Commencement Ceremony is the act of honoring and celebrating academic achievement. The Commencement ceremony is held once a year in May.

Plymouth State University awards degrees five times per year: January, May, June (graduate students only), August, and December. After all degree and institutional requirements have been satisfied, a final audit will be conducted and the degree will be awarded at the next available date. Conferral dates coincide with the last date of the term except for June, which will be June 30.

Students who are completing their degrees need to file a Graduation Application. The deadlines for submitting the Graduation Application are:

Students completing their degree in: Submit their Graduation Application no later than1:
January October 31
May February 8 (also deadline for May 2019 Commencement Participation)
June (graduate students only) March 31
August May 31
December September 30

Previous degree audits for readmitted students are no longer valid; a new audit will be conducted when a student files a new Graduation Application. The official degree audit of a student who does not graduate expires when that student’s catalog expires. The academic student advocate, the registrar, and the chair/designee of the major department will consider appeals for exception to this policy.

Undergraduate Student Graduation Honors

Bachelor’s degree recipients who have maintained a cumulative average of 3.75 or above for work done at Plymouth State University are graduated summa cum laude. Bachelor’s degree recipients who have maintained a cumulative average of 3.50 through 3.74 are graduated magna cum laude. Bachelor’s degree recipients who have maintained a cumulative average of 3.25 through 3.49 are graduated cum laude. Degree candidates must have earned at least 45 credits at Plymouth State University to be eligible for graduation honors. Recognition is noted on the student’s diploma and permanent record. Honors listed in the Commencement program and announced at the ceremony will be based on a student’s grade point average (GPA) at the end of January of the commencement year.

Participation in Commencement Ceremonies

Students’ eligibility to participate (walk) in the Commencement ceremony is evaluated separately from the completion of their degree requirements. Students may participate in a Commencement ceremony only once for a specific degree. Their name will be printed in the Commencement program the same year they participate. Students may choose to participate in an upcoming Commencement ceremony, knowing that they have not completed all degree requirements, as long as they meet the participation criteria. Students may choose, as an alternative, to wait to participate the year they complete their degree requirements.

All active matriculated (degree-seeking) undergraduate students with at least 105 credits earned as of February 8th of the spring preceding the baccalaureate commencement ceremony are eligible to walk.

These students must file a Graduation Application by February 8th indicating whether they wish to participate in the ceremony. Undergraduate students with less than 105 credits earned as of February 8th who wish to participate in the ceremony may appeal by filing a Graduation Application and submitting a dated letter or email to the Registrar no later than February 22nd. Appeals are reviewed on a first-come, first-served basis. Approval of appeals is based on event capacity.

All active matriculated (degree-seeking) graduate students must file a Graduation Application by February 8th indicating whether they wish to participate in the ceremony.

Graduating students can visit plymouth.edu/commencement to access Commencement ceremony information.

Transcripts

The University transcript is the student’s permanent academic record. Ordinary transcript notations list courses taken and grades earned, as well as semester and cumulative grade point averages. Transcript notations are explained in the Grading System sections.

Transcripts cannot be faxed; official paper transcripts are sealed and stamped “Official Transcript–Void If Opened.” A certified PDF option is available; please see the Registrar’s Office website, campus.plymouth.edu/registrar for details. If current students or alumni merely wish to see their transcript for their own purposes, they may print an unofficial copy at any time using myPlymouth.

Please note that an official transcript cannot be sent if a student has a transcript hold. If this is the case, the student will be notified of the hold and the proper office to contact to clear the hold.

Catalog Policy

To plan a curriculum, students should use the academic catalog printed the year they entered the University or any subsequent catalog. It is the students’ responsibility to use this catalog to outline course requirements in their curriculum. The University reserves the right to add, change, or delete curricular offerings.

The catalog to be used to determine graduation requirements may be no older than the academic year of official admission, nor more than seven years old. Students being readmitted into the following programs must follow the catalog that is current at the time of their readmission:

  • BS Nursing
  • BS Social Work
  • all programs leading to Teacher Certification.

Readmitted students in programs other than BS Nursing, BS Social Work, or Teacher Certification may use the catalog of original admission if the catalog is less than seven years old and if it is possible for students to complete the degree before the seven-year limit on that catalog expires. If these two conditions do not exist, a more recent catalog must be used.

Note: Students who entered in 2003–2004 or earlier, but elect to follow the 2005–2006 or subsequent catalog for their major requirements, must fulfill the General Education requirements of the 2003–2004 catalog. Students who entered in 2004–2005, but elect to follow the 2005–2006 or subsequent catalog for their major requirements, must fulfill the General Education requirements of the 2004–2005 catalog.

Students who have not earned a bachelor’s degree at Plymouth State University and who are readmitted after an absence of seven or more years may wish to exercise their option to declare Academic Bankruptcy (see policy within the Withdrawal from the University, Readmission, Reactivation section). The full academic files of nongraduated students are kept for seven years; transcripts are always available.

Classifications of Students

Students at Plymouth State University may be either matriculated (degree-seeking) or continuing education (non-matriculated) students. To be a matriculated student at PSU means that the student has been admitted and is actively working on a formal program (ie a BS, MBA, or CAGS). Continuing education students have not been admitted into a formal program, they have been withdrawn, or are taking courses for the purposes of lifelong education, professional development, or to transfer credits earned into a degree program at PSU or elsewhere.

Matriculated Students

Matriculated students are classified as either part-time or full-time depending on the number of credits in which they are enrolled.

  • Full-time undergraduate matriculated students are those who are enrolled in 12 or more credits in any given semester.
  • Full-time graduate matriculated students are those who are enrolled in 6 or more credits in any given semester.
  • Part-time undergraduate matriculated students are those who have enrolled in 11.5 credits or fewer in any given semester.
  • Part-time graduate matriculated students are those who are enrolled in 5.5 credits or fewer in any given semester.

Full-time undergraduate matriculated students who wish to change to part-time status must request a change of status in writing to the registrar. This request must be made by the end of the add period in the semester in which the change is to be effective. A change to part-time status may affect a student’s eligibility for financial aid, on-campus housing, and intercollegiate athletics, as well as eligibility for loan deferments, insurance, and the like. Full-time tuition and fees will be charged to all students identified as full-time when admitted.

Part-time undergraduate matriculated students who wish to change to full-time status must request a change in status in writing to the registrar. This request must be made by the end of the add period in the semester in which the change is to be effective. For currently admitted matriculated students, an on-time request to change to full-time status is automatically granted.

Students not currently admitted to the University should contact the Office of Admission regarding readmission.

All matriculated undergraduate students must be enrolled in at least one credit in each regular semester, spring or fall, or they will be withdrawn from the University. All matriculated students who have been withdrawn but wish to return to a degree program must contact the Office of Admission to apply for readmission.

Continuing Education

Continuing education provides opportunities for students who are taking credit-bearing courses but have not been formally admitted to PSU. Continuing education undergraduate students may take a maximum of 11.5 credits per semester. Graduate students may take a maximum of 12 credits before being admitted to a program. Students who are at PSU taking courses for the purposes of lifelong education or professional development only will have no limit on the total number of credits taken overall unless specified by the program.

Undergraduate students who have left PSU due to academic difficulty may enroll in a maximum of eight credits a semester as continuing education students in order to repair their GPAs so they can return as fully matriculated students.

Registration

Matriculated Students

After having had an introduction to Plymouth State University’s degree programs and registration procedures via Moodle, new matriculated undergraduate students register for courses through the New Student Orientation program.

New graduate students work with their academic advisor to select courses and register via myPlymouth.

Currently enrolled and matriculated students register for fall classes via myPlymouth the previous April and for spring classes the previous November. Students should consult their catalog and Degree Works (available on myPlymouth) as they begin to plan their schedule.

Undergraduate students register according to the total number of credits earned on their transcript, including credits transferred, prior to the sixth Friday after the start of the term in which registration occurs. Students with no credits earned register based on computerized randomization. Registration times and web reg codes (PINs) are available from their advisor. During the two weeks before registration, students should consult with their advisor and obtain their PIN. Students may then register for classes on the web based on their time until the end of the add/drop period.

Graduate students can register as soon as registration opens and in no particular order; no web reg codes (PINs) are needed.

Additional information on the Schedule of Classes, deadlines, and other important registration information is on the Registrar’s Office website, campus.plymouth.edu/registrar.

Online Learning

Before taking an online course, it is important that students consider whether they will be successful with this type of format. Online courses require self-discipline. Students must regularly login to the online course in order to keep up with readings, assignments, and discussions. Online learning requires that students actively participate so that faculty instructors can assess whether students are learning. The main advantage of online learning is that students can login and work on their course 24/7, whenever it is convenient for them.

Undergraduate Seniors Registering for Graduate Work

Seniors with a 3.00 or better cumulative grade point average may take up to six credits of graduate work at PSU. The credits count toward completion of the undergraduate degree as well as toward the graduate degree. Permission of the instructor, the advisor, and the department chair or designee is required prior to course registration, using a Student Request Form; these forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar.

Non-Matriculated Students

Undergraduate non-matriculated students (continuing education) must be aware that successful completion of coursework does not guarantee acceptance to a degree program, and coursework may not be applicable to a particular program. Non-matriculated students can register starting with the third week after registration opens.

Graduate non-matriculated students (those who have not been admitted to a program) must be aware that successful completion of coursework does not guarantee acceptance to a graduate program, and coursework may not be applicable to a particular program. Doctoral coursework is not permitted for non-matriculated students. Students who have not been admitted into a graduate degree program may take up to 12 graduate credits. Additional coursework cannot be pursued until admission has been granted or the student has declared pursuit of professional development only. Students must notify the Registrar’s Office of their intent and check individual programs for requirements and restrictions.

Non-matriculated students are not eligible to enroll in independent study or individual enrollment courses.

Course Adds, Drops, and Withdrawals

It is the student’s responsibility to initiate the add, drop, or withdrawal process. Course changes are not official until processed by the Registrar’s Office or accepted in our online registration system. All paper forms must be filled in completely, include the student’s signature to be processed and be submitted by the indicated deadline in order to be eligible for the specific add, drop, or withdrawal. Forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar, and can be faxed, mailed, or delivered in person to the Registrar’s Office. For complete details of the add/drop/withdrawal schedule, see Session Dates and Deadlines on the calendars found on the Registrar’s Office website, campus.plymouth.edu/registrar.

Note: Dropping or withdrawing from a course may affect the student’s progress toward degree. In addition, if dropping or withdrawing from a course or courses will drop a student to below full-time status, the student’s eligibility for financial aid, on-campus housing, intercollegiate athletics, eligibility for loan deferments, insurance, and the like may be affected. Before taking such an action, students are strongly encouraged to discuss its impact with their advisors and/or representatives of the Student Account Services Office and the Financial Aid Office.

Prerequisite

Students will not be allowed to maintain enrollment in any course if they fail any prerequisite for that course. Students will be dropped automatically by the registrar.

Course Add/Drop

Attendance in a class does not constitute an official add. Failure to attend class, complete coursework, notify the instructor, or make complete payment does not constitute an official drop or withdrawal. Students may add or drop full-semester, first-half, and first-quarter courses until the end of the seventh calendar day of the semester. Internships, practica, individual enrollment courses, independent study, Performance Study, and auditioned courses may be added or dropped until the 10th Friday after the first day of classes. Second-half courses may be added or dropped until the end of the seventh calendar day of the second half of the semester. Adding or dropping a course does not require the signature of the instructor. Courses dropped within the drop period will be removed from the transcript. All adds/drops take place via myPlymouth.

Late Adds are allowed with the signature of the instructor, but a fee of $50 per course will be assessed. Late adds after the term ends will require a fee of $100 per course. Forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar.

Course Withdrawal

Students may withdraw from full-semester courses any time after the end of the drop period (the seventh calendar day of the semester) until the tenth Friday after the first day of classes. Students may withdraw from internships, practica, individual enrollment courses, independent study, second-half, Performance Study, fourth-quarter, and auditioned courses from the tenth Friday after the first day of classes until the fourteenth Friday after the first day of classes. Students must submit the course withdrawal form to the Registrar’s office. Courses withdrawn will remain on the academic transcript with a withdrawn code of W for the grade. Grades of W do not impact grade point average but may impact federal financial aid eligibility as measured by the Standards of Satisfactory Academic Progress Policy. See Financial Aid section for details.

Late Course Withdrawal

After the appropriate withdrawal period has ended, students may appeal for withdrawal from a course only under extenuating circumstance such as, but not limited to, the following:

  • documented learning disability for which evidence has been produced after the withdrawal period has ended
  • documented medical circumstances arising after the withdrawal period has ended
  • care of family during an emergency arising after the withdrawal period has ended
  • military duty, where activation has occurred after the withdrawal period has ended
  • jury duty
  • transfer credit, which is verified only after the withdrawal period has ended

The appeal should be presented to the academic student advocate with a course withdrawal form, and must include a letter explaining the extenuating circumstances and any requested documentation. Forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar.

Auditing a Course

Students who wish to take a course for their own interest or development but not for credit may register to audit most courses. Auditors usually are not required to complete normal class requirements. No grades will be issued to students who have registered as auditors. An AU will be entered on the transcript for the audited course. Students wishing to change a graded course to audit must complete the transaction with the Registrar’s Office before the end of the appropriate course add period (see Registration form). Forms are available on the Registrar’s Office website, campus.plymouth.edu/registrar.

For an undergraduate student, if an audit course causes an overload or if a course is taken for audit during early spring or summer, one-half of the regular tuition will be charged. Exceptions are skill, studio, and professional courses for which full tuition will be charged.

For a graduate student, full fees and half tuition are charged for auditing a class, with some exceptions determined by the offering department. Permission of the instructor is required for all course audits. A status of audit must be clearly indicated on the course registration form for accurate processing. Auditing is not permitted in MBA, CAGS, or doctoral-level courses.

Credits Attempted

If a student fails a course by earning either an F or an AF in a graded course, or an NP in a P/NP course, the credits that would have been earned if the course had been successfully completed are added to the transcript column entitled Credits Attempted. Credits attempted reflect the grand total of credits earned through successful completion of courses and credits not earned because of unsatisfactory performance, as well as transfer and credit-by-examination. Students’ academic standing is based on the number of credits attempted, as described below. Students should be aware that if a minimum number of credits is not successfully completed each semester at PSU, financial aid awards may be in jeopardy (see the Financial Aid section).

Repeating Courses

Undergraduate students are allowed to retake any course in which they earned a grade of C- or below. Graduate students are allowed to retake any course. Before repeating any course, students are encouraged to speak with a financial aid representative.

Credits and grade points for the first grade will be deleted from the cumulative record, while the grade itself will remain on the transcript and the repeat noted with an “E” (Exclude) next to the grade. The course information will be listed in the usual manner the second time it appears on the transcript, with an “I” (Include) next to the grade. The most recent grade counts even if lower than an earlier grade.

If the course grade is F, AF, or NP, students may also repeat the course at another college or university and transfer the credit into Plymouth State University. The transfer course must be equivalent to the course failed at PSU. Upon receipt of the transfer credit, the PSU grade of F or AF will be removed from the grade point calculation. The procedure that needs to be followed is detailed in the Transferring Credits to Plymouth State University section.

This policy does not apply to courses that are repeatable, such as independent studies or special topics offerings.

Withdrawal/Inactivity from the University, Readmission, Reactivation

Prior to leaving, students must inform the academic student advocate of their intention to withdraw from the University; a withdrawal survey and a PSU withdrawal form must be completed. A completed withdrawal form should be returned to the academic student advocate, located in Frost House. To access the survey and form please see the PSU withdrawal form available on the Registrar’s Office website, campus.plymouth.edu/registrar.

Withdrawing from the University prior to the beginning of the undergraduate final examination period, when all University obligations have been met, means that students’ academic records are not adversely affected by the semester in which they withdraw. A notation of W will be recorded on students’ transcripts. If students withdraw after the beginning of the final examination period, without taking final examinations, failing grades will be recorded on students’ transcripts for the semester in which they withdrew.

Students who wish to re-enter Plymouth State University as matriculated (degree-seeking) students in a subsequent semester must reapply for admission through the Office of Admissions. Students who wish to be readmitted into the BS Nursing or BS Social Work majors or a teacher education program leading to teacher certification will need to follow program guidelines in the most recent academic catalog at the time of readmission. To qualify for readmission students must meet the grade point average requirement for the total credits attempted as indicated in the Academic Standing section.

Students who have withdrawn from the University or who have been withdrawn by the University due to inactivity, and who wish to complete their degree program without taking further classwork at PSU, should contact the degree auditor in the Registrar’s Office to be reactivated for graduation. The auditor will request a Graduation Application, available on the Registrar’s Office website, campus.plymouth.edu/registrar, but students will not be placed on the graduation file until the Graduation Application is received and approved by the auditor. Students reactivated for graduation only are not readmitted to take classes at the University. Those wishing to resume coursework at PSU must apply for readmission through the Office of Admissions.

Inactivity

Undergraduate students who do not re-enroll in the next regular semester (summer and early spring are not included) will be considered inactive. Students who wish to re-enter Plymouth State University as matriculated (degree-seeking) students in a subsequent semester must reapply for admission through the Office of Admissions

Graduate students who do not take at least one course during any two-year period will be considered inactive. Students may reapply to a graduate program. If admitted, students will follow the current catalog year requirements.

Inactive students will be withdrawn from the University and will lose access to PSU services provided to enrolled students.

Satisfactory Progress Standards for Student Athletes

Plymouth State University places a high priority on our student athletes making satisfactory progress toward the completion of their degrees. Our goal is that involvement in athletics helps ensure that students are on track to graduate. In support of this goal, the Athletics Department has established specific practices. Students should contact the compliance officer in the Athletics Department for complete details.